One Workspace for Docs, Databases, Knowledge, and AI
Stop losing changes to merge conflicts and isolating your knowledge in third-party tools. Aeion Workspace combines Google Docs-quality real-time editing, relational databases, graded workspace health reports, multi-source import wizard (Notion / CSV / Excel / Markdown / JSON), 5-format export (Markdown / HTML / PDF / JSON / CSV with ZIP packaging), and AI agents per database column — natively integrated with your CRM, Commerce, and business operations.
Top 10 Workspace Superpowers
Import Wizard
Connect via Notion OAuth and the wizard walks your entire page and database tree, preserving nesting exactly as it was — plus CSV / XLSX with per-column type transforms, Markdown, and JSON. Dry-run mode shows exactly what will be created before anything commits, so a bad migration never overwrites good data.
Export Engine
Every page and database exports to Markdown, HTML, PDF, JSON, or CSV, packaged as a ZIP with subpages, comments, and attachments included or excluded on your terms — your data is never trapped, whether you're backing up or leaving.
Workspace Health Reports
20+ automated checks across 5 weighted categories roll up into a single A-F grade with a ranked action list — so instead of discovering stale pages and broken links by accident, you get a report telling you exactly what to fix first.
5-Provider Embeddings
Pick OpenAI, Anthropic, Cohere, or Voyage for quality, or route to local Ollama for zero cost and data that never leaves your network — a real choice for HIPAA / GDPR-sensitive content, not a single vendor you're stuck with. Smart dedup skips unchanged content on re-index.
AI Field Agents
Assign an AI agent to any database column — auto-summarize meeting transcripts, classify support tickets, extract entities, translate, sentiment-tag — and it fires automatically the moment a record saves, no code and no manual trigger required.
6 Database Views
The same records render as a virtual-scrolled table (100K+ rows without lag), Kanban board, calendar, gallery, timeline, or list — so a product team sees a roadmap and support sees a queue, from one underlying dataset. A formula engine with 50+ functions handles rollups across relations live.
Canvas / Whiteboard
A 2D infinite canvas with 10+ node types, Bezier/orthogonal/curved connections, and 6 auto-layout algorithms turns a brainstorm or retro into a structured diagram without manually dragging every box into place.
Bi-Directional Links
Type `[[Wiki Links]]` and the backlink appears automatically on the other page — no manual cross-referencing — and supertags auto-inherit fields so tagging a page as a "Project" instantly gives it the Project schema.
Knowledge Graph
A force-directed graph visualizes how every page connects, automatically flagging broken links and pages nobody links to — the structural gaps a text-only wiki hides until someone goes looking for information that's quietly become an island.
Presentation Engine
Turn any page's content into a slide deck automatically, with AI-drafted speaker notes, exportable to PPTX or PDF — skip the manual copy-paste-reformat cycle between your docs and your slides.
What's in the Box — Capabilities by Area
Documents & Pages
Real-time collaborative editing, page versioning + diff, archiving, focus mode, public sharing with link permissions, page templates, synced blocks across pages
Databases & Views
Relational schema with 15+ field types, 6 views (table / board / calendar / gallery / timeline / list), virtual-scroll 100K+ rows, inline databases within pages, spreadsheet view with formulas and macros
Formulas & Rollups
Powerful formula engine with 50+ functions, rollups across relations (sum / avg / count / min / max / etc.), safe evaluation, conditional logic
Canvas & Whiteboard
2D infinite canvas with 10+ node types, 6 layout algorithms (force / radial / tree / grid / dagre / manual), freehand drawing, sticky notes, real-time multi-user presence, session replay
Knowledge Graph
Force-directed graph visualization, Tana-inspired supertags with auto-inherited fields, `[[Wiki Links]]` with auto-backlinks, broken-link detection, isolated-page detection
AI
AI chat assistant with tool use, AI agents per database column (summarize / classify / extract / translate / sentiment), deterministic canvas graph analysis, document Q&A, presentation generation with speaker notes
Search
pgvector cosine similarity + hybrid keyword search across 5 embedding providers (OpenAI / Anthropic / Voyage / Cohere / local Ollama)
Workflow & Tasks
Visual automation builder (trigger / condition / action), multi-step approval workflows with delegation, subtasks + checklists, recurring tasks, Gantt with critical path, OKR goals, sprint planning
Collaboration
Real-time presence + live cursors, inline comments + threaded discussion, @mentions, reactions, team chat with channels and DMs, video-call meeting scheduling
Import / Export
Notion (OAuth, preserves nested hierarchy), CSV / XLSX with field transforms (date / number / boolean / array / json / custom), Markdown, JSON. Export: Markdown / HTML / PDF / JSON / CSV / ZIP
Integrations
50+ third-party connectors, Zapier outbound webhook triggers, public API key management with scopes + rate limits, outbound webhook dispatch with retries
Time & Activity
Time tracking with billable timesheets, activity feed, change-history audit trail, notification preferences across push / email
Embeds & Media
Figma / YouTube / CodePen / etc. embed blocks, media resource library with thumbnails, file uploads with categorization
Specialty Views
Chart view (pivot tables + drill-down), Map view (location clustering + routes), Network graph view (Tana-style), Form view (conditional logic + validation), Reading list with progress tracking, Inbox with rules
Templates & Marketplace
Built-in page + database templates, community template marketplace with ratings
Workspace Health
A-F graded reports across 5 weighted categories with 20+ automated checks (stale / orphan / empty pages, overdue / unassigned tasks, broken links, untagged content, isolated nodes), trend tracking week-over-week, alert on score drops
Import Wizard — Notion, CSV, Excel, Markdown, JSON
| Source Column | Target Field | Transform |
|---|---|---|
| DueDate | dueDate | Date (custom format, e.g. `MMM DD, YYYY`) |
| Revenue | revenue | Number |
| Active | isActive | Boolean |
| Tags | tags | Array (custom delimiter) |
| Config | config | JSON |
Graded Health Reports — Like a Doctor Checkup for Your Workspace
What a health report looks like:
``` Overall Score: 73 / 100 — Grade: C (needs attention)
Content 65 (25% weight) Tasks 80 (25% weight) Collaboration 70 (20% weight) Knowledge 75 (15% weight) Structure 80 (15% weight)
Top Issues: ✗ 12 orphan pages (no incoming links) ⚠ 34 overdue tasks ⚠ 8 broken links
Recommendations: - Link orphaned pages to parent pages or remove them - Address overdue tasks to maintain team momentum - Fix or remove broken page links to maintain knowledge graph ```
20+ automated health checks, grouped by category:
- Content: stale pages, empty pages, orphan pages
- Tasks: overdue tasks, unassigned tasks, tasks with no due date
- Collaboration: unresolved comments, inactive pages
- Knowledge: untagged pages, broken links, isolated pages
- Structure: empty databases, empty teams, missing descriptions
Scheduled health reports:
Cron: Every Monday 9 AM → auto-generate health report
Trend tracking: Compare week-over-week scores
Alert: If score drops >10 points → notify workspace owner
5-Provider Vector Embeddings — Choose Your AI Model
| Provider | Model | Dimensions | Notes |
|---|---|---|---|
| OpenAI | text-embedding-3-small | 1536 | $0.02 / 1M tokens — best for most workloads |
| Anthropic | voyage-2 | 1024 | Anthropic-recommended embedder (Voyage model under the hood) |
| Cohere | embed-english-v3.0 | 1024 | Strong on English content |
| Voyage | voyage-2 | 1024 | High-quality general-purpose |
| Local (Ollama) | all-MiniLM-L6-v2 | 384 | **FREE**, data never leaves your network — for HIPAA / GDPR-sensitive workspaces |
AI Field Agents — One Agent Per Column
| Use Case | Reads From | Writes To | What It Does |
|---|---|---|---|
| Meeting notes | Raw transcript | Summary | Auto-summarizes into 3 bullet points: key decisions, action items, next steps |
| Support tickets | Description | Category | Auto-classifies as bug, feature request, billing, question, or other |
| Contact notes | Notes | Extracted emails | Pulls every email address mentioned in free-text notes |
Frequently Asked Questions
Notion is excellent for personal + small-team knowledge work. Coda + Airtable add database-style records. Aeion Workspace combines all three (collaborative pages + database records + structured templates) with native integration to the rest of Aeion OS — your CRM lookup field actually queries CRM, your invoice link opens the Finance module.
Edits, presence, and cursors broadcast over WebSocket so collaborators see each other live ("Alice is viewing this page"), and page/canvas state is persisted as snapshots. Note: this is a real-time broadcast relay, not a CRDT engine — there's no `yjs` dependency, no operational-transform/CRDT merge, and no offline-merge-on-reconnect yet; concurrent edits resolve last-write-wins at the snapshot level. Conflict-free CRDT convergence + true offline merge (a Yjs/Hocuspocus server) is on the roadmap.
Yes — Singularity's Notion connector imports the full workspace including page hierarchies, databases, embedded files, and inter-page links. Original Notion links get redirected to the new Workspace URLs during cutover so external bookmarks keep working.
Aeion runs **deterministic graph analysis** over the relationships between cards on a 2D canvas (whiteboard, retro board, mind map) — surfacing clusters, gaps, isolated nodes, and structural patterns from the connection graph (not an LLM). Useful for retros, strategic planning, knowledge mapping. Each insight carries a confidence score so you know which to act on.
Per-database-column AI agent that fills in the cell value from contextual signals. Example: a CRM database where the "company size" column auto-populates by querying public sources when you add a new company. Per-column model + prompt + permission scope.
Yes — formulas reference linked-record fields and aggregate (SUM / AVG / COUNT / MAX / MIN / CONCAT) across the linked set. "Customer's total ARR" = SUM of all linked invoices, computed live; updates when invoices change.