Aeion Production + Google Calendar / Outlook / iCal
Production schedules don't exist in isolation — crew + cast have personal calendars, multiple gigs simultaneously, family commitments. Aeion publishes a public, per-production iCal (.ics) feed — subscribe from Google Calendar, Outlook, or Apple Calendar to see every shoot day and call sheet on that production. For productions that want a two-way bridge, Aeion also supports OAuth-connected push/pull sync with the production's own Google Calendar or Outlook account: shoot-day events push out, and events created directly in that calendar pull back into Aeion.
How Sync Works
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Setup
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Common Use Cases
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Schedule Change Propagation
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FAQ
The public iCal feed is read-only — subscribers see the schedule but can't edit it. If a production connects its own Google Calendar or Outlook account, sync runs both ways: Aeion pushes shoot-day events out, and events created directly in that connected calendar pull back into Aeion.
Yes, for a production's own connected Google Calendar or Outlook account — Aeion pulls events from it into `production_calendar_events`. This is per-production (one connected calendar per provider), not per individual crew member's personal calendar.
The public iCal feed URL is unauthenticated by design (so any calendar app can subscribe without login) — treat the URL itself as the access control and don't post it publicly. For stricter access, keep the production's schedule inside Aeion's admin UI instead of the public feed.
The iCal feed is per-production, not per-user — anyone with the URL can see that production's shoot days and call sheets. Don't post it publicly.
Subscribe via Outlook web interface. Corporate IT may require approval; usually granted for production sync.
iOS iCloud Calendar subscribes to iCal URL. Android via Google Calendar app. Both work.
Aeion's mobile app pushes notifications. Email + SMS optional. Crew preference per channel.
Multi-day events supported. Calendar shows continuous block.
Yes. Aeion supports recurring events via iCal RRULE.
All events with proper time zone. Crew calendar shows local time correctly.
Aeion includes detailed event descriptions. Crew can filter / search calendars by content.
Some studio policies require full Aeion app authentication. Calendar sync can be disabled per production for security.